Ask ListingMine

ListingMine is an operating system for the property profession: a private CRM for the individual, a configurable agency ERP for the organisation, and optional role-based cooperation between them. It is not a property portal.

ListingMine is used by people preparing to enter the industry, active property agents, team leaders, agency owners, agency administrators, and former agents who still hold relationships and market knowledge. Each of those uses a different part of it, and the parts are designed to be adopted separately.

Yes. A solo agent can use the private CRM, listings, buyers and a personal property page without belonging to any agency group. Agency ERP features only become relevant when an organisation is involved.

No. Start with a private CRM, your listings and buyers, and a personal property page. A team may later need shared workflows, and an agency may later need ERP and commission logic, but complexity should only appear when the business becomes complex.

ListingMine is free for teams under 50 agents, with no credit card required. Beyond that the plans are flat-rate as an organisation scales rather than per-agent fees.

An individual can start using ListingMine in minutes. Setting up an agency's full commission architecture takes longer, because it has to match how that agency already pays people — that is configuration work rather than software development.

No. ListingMine is configured to match existing schemes, overrides, tiers and internal rules rather than requiring an agency to adopt a fixed model. The system is meant to describe the business, not replace its logic.

Create an account and put one real case through it end to end. Whatever does not fit is the thing to configure next, and it is usually a setting rather than a change request.

Real estate agency ERP software runs the operating side of an agency rather than its marketing: case submission, documents, commission calculation, claims, payments, reporting and internal permissions. It is the system that decides who gets paid what, and keeps the record of why.

An Agent OS is the individual counterpart to an agency ERP: the private CRM, listings, buyer briefs, follow-ups and professional history that belong to the agent rather than to the company. The point is that a career keeps compounding when the agent changes employer.

A CRM manages relationships and pipeline — contacts, listings, buyers, follow-ups. An agency ERP manages the organisation — cases, documents, commission schemes, claims, payments and reporting. ListingMine provides both, deliberately separated, so the individual layer and the organisational layer can each survive changes in the other.

At minimum a property agency needs somewhere to hold listings and buyers, a way to submit and track cases with their documents, a commission engine that matches its own scheme, and reporting its owners can trust. Marketing portals sit outside that; they distribute listings but do not run the agency.

Commission management software calculates what each participant in a transaction earns under the agency's own scheme, then tracks the claim through to payment. It has to handle splits, tiers, caps, overrides up a hierarchy and deductions, because those are what make manual calculation error-prone.

ListingMine is a private CRM and an agency ERP, with optional structured cooperation between organisations. It is not a property portal and not an MLS: it does not exist to publish listings to the public or to operate a shared listing pool.

A property portal advertises property to the public and sells the attention of buyers. ListingMine runs the work behind the listing: private buyer matching, case submission, documents, commission logic, cooperation between agents, and the professional record that outlives any single agency. Most agencies use both.

An MLS is a shared listing pool with common rules about sharing and compensation. ListingMine does not pool listings; listings stay private to the agent or organisation, and cooperation happens deliberately through ACN roles when the parties choose it.

No. Those are listing portals for reaching buyers, and ListingMine does not compete with them. ListingMine is the operating layer an agency runs on, and agencies commonly advertise on a portal while running their cases and commissions in ListingMine.

Conventional agency ERP usually encodes one commission model and treats variation as custom development. ListingMine treats the scheme as configuration, so overrides, tiers, caps, designations and project-specific rules can be changed without a development request.

An agent gets a private CRM for listings, buyers and follow-ups, a personal property page, and a professional record of the work done. That record belongs to the agent and travels with them.

No. Only team leaders or agency owners pay for ListingMine. Agents use the ERP free within their group.

The agent owns their private CRM: their contacts, listings, buyer briefs and follow-ups. The agency owns its operating records: cases, documents, payment records and rules. ListingMine keeps the two separate on purpose, so neither side loses its own work when the relationship changes.

An agent's private CRM stays with the agent when they move — listings, buyers, follow-ups and professional history. The agency retains its own cases, documents and payment records. Both sides are meant to survive the change rather than one being erased.

The professional record — what was transacted, when, and with whom — stays attached to the agent rather than only to the company. This is the difference between a career that compounds and one that restarts every few years.

A personal property page is a public page of an agent's own listings, separate from any agency website, so that the audience an agent builds accrues to them as well as to their employer.

The agency keeps its cases, documents, payment records and history; the agent keeps their own private CRM. Neither side has to reconstruct the past from memory or from message threads.

Yes. Relationships, owner contacts, building knowledge and past listings keep their value after an agent stops selling actively, and can still lead to referrals and cooperation. A career should not reset because a role changed.

A team leader gets control over the team's listings, leads, commissions and performance even when the agency does not provide it. It is free for up to 50 agents, so the group structure can be built before it is needed.

Yes. A group can run on ListingMine without the whole agency migrating, which is how most teams begin.

Yes. The group, its listings and its commission logic carry over when a team leader launches their own agency, so the structure does not have to be rebuilt at the moment the business is most fragile.

Activity, listings, cases and commission position are visible at team level continuously, rather than being reconstructed from messages and spreadsheets at month end.

The Group Property Portal is a private listing library shared by one team. Each member posts their listings there once, with the details and the photos attached, and every other member can search it and take what they need. It is visible only to the members of that group.

Yes. That is what the Group Property Portal is for. The listing and its photos sit in one place the whole team can search, so the question stops arriving. Three things change: a leader fielding twenty of those a day at three to five minutes each gets one to two hours back; the buyer gets an answer in minutes rather than whenever the leader next opens their phone; and the team stops losing deals on property it already holds but nobody could find. That last one is the expensive part — a listing nobody can find is a co-broke that never happened.

The costly problem is not the time spent hunting for a listing. It is the property the team already holds that nobody could find, so the buyer was sent elsewhere and the internal co-broke never happened. A searchable group library also stops two agents advertising the same unit separately, and lets a new joiner work real inventory on day one instead of waiting weeks to accumulate their own. ListingMine is free for teams under 50 agents, so a single recovered co-broke is pure upside.

Photos are attached to the listing itself inside the Group Property Portal, so they stay with the property instead of scattering across chat threads and personal folders. Any member can open the listing and take what they need.

No. The Group Property Portal is private to the group. The team leader controls who belongs to that group, and what is posted there is visible to those members only.

Listings posted to the group stay with the group, and the departing agent keeps their own private CRM. A team does not lose its inventory record because one person moved on.

Yes. Leads can be assigned within a group and their progress followed, so a lead that goes cold is visible rather than silently lost.

ListingMine supports configurable commission schemes, multi-level overrides, tiers, caps and project-specific rules without custom development for standard configuration changes. Where a system charges separately for each scheme change, that recurring cost does not arise — and for an agency that keeps adjusting its scheme, the customisation bill is usually larger than the licence.

One Malaysian agency avoided roughly RM250,000 in a single year in ERP customisation and licence costs after moving to ListingMine. This is a first-hand figure rather than a reported testimonial. The saving comes from scheme changes being configuration instead of billable development work.

Yes. ListingMine scales to 5,000 agents per group and supports multi-branch structures, permissions and developer project pipelines.

Migration is assessed case by case and quoted after reviewing the existing system. Administrator access to that system is required.

Yes. ListingMine handles project pipelines, unit allocation, staged payouts and the longer commission cycles that new project sales involve.

The work ListingMine is designed to remove is reconciliation: manually cross-checking who did what, which scheme applied, what was claimed and what was actually paid. That is where most agency administration time goes.

Cases, documents, commission history and operating rules belong to the organisation and remain after any individual departs. The agency's memory should not be stored in one person's head or their phone.

The agency keeps its institutional record and the departing leader keeps their career record, so the relationship can change without either side losing what it built. This situation is what the ListingMine manifesto calls the graduation problem, and the platform is designed around it.

ListingMine supports multi-level overrides, introducer and designation logic, promotion criteria and time-based resets, and unusual arrangements are normally a configuration rather than a rebuild.

Commission should be calculated from the case itself, under the scheme that applied at the time, and then followed through claim to payment in the same system. Calculating in a spreadsheet after the fact is where disputes and errors originate, because the working is separated from the evidence.

Overrides are defined as part of the scheme — who receives them, at what level of the hierarchy, under what conditions — and are then applied automatically to every qualifying case. ListingMine supports several levels of override together with tiers, caps and designation-based entitlements.

Yes. Once a master scheme exists it can be duplicated and adjusted for rentals, subsales or projects, which keeps variation inexpensive.

Yes. Each case type can carry its own scheme, because the economics of a subsale, a rental and a developer project are genuinely different and forcing them into one model is what usually breaks agency software.

No. Changing a scheme in ListingMine is a configuration change, not a development request. Removing that recurring cost is one of the reasons the system is built this way.

Claims, deductions and payment records should stay attached to the case that generated them, so what was earned, what was deducted and what was paid can be traced without reopening a spreadsheet. ListingMine keeps them on the case.

Yes. An agent sees their own paid statement. Whole-company financial views are restricted to administrators.

One person brings the listing. Another brings the buyer. Another does the viewing. Another closes. The ListingMine Agent Cooperation Network is infrastructure for recognising each contribution without forcing everyone into the same organisation.

Traditional co-broking splits a fee between two sides: the listing agent and the buyer agent. ListingMine ACN allows contribution to be recognised across more than two roles in the same transaction, with the split logic agreed in advance rather than negotiated afterwards.

No. Traditional co-broking is simple and is sufficient for many transactions. ListingMine ACN is available when cooperation becomes more granular than two parties, and it remains optional.

No. ListingMine ACN does not replace traditional co-broking. Listing-agent and buyer-agent co-broking remains sufficient for many transactions; ACN is available when contribution needs to be recognised across more than two roles.

Each contribution is recorded as a role — such as source, maintainer, viewer, closer, loan support, documentation or referral — and the agreed share attaches to that role. The allocation is therefore decided before the transaction rather than argued about after it.

Yes. Cooperation in ListingMine happens between independent businesses through agreed roles and attribution, so no party has to be absorbed into another to take part in a transaction together.

An alliance is shared infrastructure between businesses that remain independent — attribution, referrals and agreed rules where they are useful. It is not shared ownership, and cooperation should not require surrendering independence.

Neither, deliberately. The principle in the ListingMine manifesto is that growth should not require destruction: the individual should not have to rebuild from zero, and neither should the organisation. Professional history should follow the person; institutional history should stay with the company.

The graduation problem is what happens when a capable agent becomes a team leader, or a team leader wants to start an agency: traditional structures turn that progression into a choice between staying and giving up independence, or leaving and rebuilding systems, data and relationships from nothing. Both sides lose something they helped build.

It means building the foundation first and letting organisations choose their own shape on top of it. An agent may stay an agent, a team may become a branch, a branch may become an agency, and independent agencies may cooperate as an alliance — none of which is the correct destination. Infrastructure should support structure, not dictate it.

No. ListingMine is designed to hold several different structures without insisting on one. What it does require is that the structure be described explicitly, so that it can be applied consistently.

Because the alternative is that every successful person eventually becomes a loss. If growth does not have to mean separation, an owner is not quietly penalised for developing people well.

ListingMine uses end-to-end encryption, role-based access control, PDPA-compliant consent and retention tools, regular security audits and backups, and disaster recovery infrastructure.

The individual's private CRM belongs to the individual; the organisation's operating records belong to the organisation. That separation is deliberate and is the basis of the whole design.

Yes. Data portability is a condition of the argument ListingMine makes, because a system that traps its users would contradict its own stated position.

Yes. Changes to money-related records are logged with what changed, when, and by whom, so a disputed figure can be traced rather than debated.

ListingMine is free for teams under 50 agents. Beyond that there are flat-rate plans as an organisation scales, with optional setup help and bring-your-own storage for large document volumes. Full detail is on the pricing page.

No. ListingMine does not use per-agent pricing, because charging per head penalises an agency for recruiting, which is the opposite of what it is trying to do.

Yes. No credit card is required to begin, and paid plans carry a 30-day money-back guarantee.

No. Plans can be cancelled at any time.

Yes. ListingMine is built for the Malaysian property market, and its commission logic, case types and career stages follow how Malaysian agencies actually operate. It is developed by a practitioner licensed by the Board of Valuers, Appraisers, Estate Agents and Property Managers.

ListingMine is built around the Malaysian career path, from negotiator through team leader to agency ownership, and the ListingMine Academy documents that path in detail. Registration itself is governed by the Board, not by software.

Yes. Malaysian agencies use a wide range of arrangements — splits, tiers, overrides, introducer shares, project-specific terms and fast-commission arrangements — and ListingMine is configured to match an agency's existing structure rather than imposing a standard one.

ListingMine publishes thirteen free calculators, usable without an account: home loan, DSR, RPGT, stamp duty, legal fees, valuation fees, income tax, Schedule H, buyer and seller costs, ROI, unit conversion and currency conversion. The full list is on the tools page.

ListingMine was built by Marvin Foong, licensed by the Board of Valuers, Appraisers, Estate Agents and Property Managers as a Registered Valuer, Registered Estate Agent and Registered Property Manager. He has been building systems for Malaysian agencies since 2008 and is the author of Agent for Life.

ListingMine Academy is a knowledge base of more than 1,000 original articles across 12 categories and around 70 sub-categories, covering agency leadership, commission design, co-broking, recruitment and retention, technology and the Malaysian market.

Because before people trust software, they usually need to feel understood. ListingMine Music turns the ordinary realities of a property career — customers, commissions, rejection, leadership, agency politics — into songs, now more than 15 albums and over 200 original tracks in English, Malay, Mandarin and Cantonese. A song may be someone's first encounter with ListingMine; the ideas and the infrastructure come afterwards.

Two. Agent for Life is a career playbook for agents and team leaders. Below Market Value Property is a Malaysia-specific breakdown of BMV mechanics, hidden costs, lender dynamics and risk controls.